Doctor Appointment Letter Examples for Missing Work

Doctor Appointment Letter Examples for Missing WorkDoctor Appointment Letter Examples for Missing WorkDo you need to provide your employer with formal notification when you miss work because of a doctor appointment? Some companies required employees to present written documentation when they are absent from work, even when its not an extended absence. In some cases, you may need to write a letter or an schmelzglas documenting your absence, or get a notenzeichen from your doctor. In others, verbal notice may be sufficient. Workplace Absence Policies If youre not sure what the company policy is, always ask about rules regarding absence and leave for medical appointments before you need to use them. Do not assume that your current workplace has the saatkorn policies as previous ones did. Policies can also change, so the wisest course is always to inform your supervisor, if possible, that you need to take leave for a medical appointment. A weeks notice is probably ample time, unless you are involved in a deadline-critical project where you know that your presence will be missed. In this case, try to give your supervisor extra time so that suitable arrangements for a substitute can be made. When written notice is required, you may need to write the letter, or your employer may ask for a letter from your doctor. The examples provided here are only for general guidance, so edit to fit your personal situation and to meet the requirements of your workplace. What Does Your Workplace Require for Absence Notes? You may need to notify your supervisor in advance of scheduled appointments in order to be excused. If you didnt do so, your absence may have disciplinary repercussions. For emergency appointments, however, you may be able to submit an excuse letter after the fact. Some workplaces may require a written, signed note, while others may accept an email, fax, or text message. Send or hand in the note as soon as you return to work, as some employers have a time li mit on receiving them. Your employer may also have a policy requiring documentation of the appointment, such as a note from the doctors office. If this is the case, you may wish to request such a note at the time of your doctors appointment, or have the office sign a note similar to the example provided. Sample Doctors Visit Letter DateNameJob TitleAddressCity, State Zip CodeDear Mr./Ms. Last NamePlease accept this letter as written notification that I was unable to attend work on Monday, June 15, 20XX, because of a previously scheduled doctors appointment.Please let me know if I can provide any further information or documentation.Sincerely,Your Signature (hard copy letter)Your Typed Name Expand Sending an Email Message If you would prefer to email your notification, make sure is written and formatted in a professional manner. Include your email address and a phone number where you can be reached, should your employer have any questions. Choose a subject line thats clear and to the point, e.g. Doctors Note - John Smiths Absence on date. Sample Physicians Note If your employer requires written documentation of a doctors visit, your medical office may have a standard notification on letterhead that they can print upon request. If not, you should compose an excuse like the following example and have your physician sign it at the end of your appointment. DatePhysicians NameAddressCity, State Zip CodeTo Whom It May ConcernPlease accept this letter as documentation that I treated insert Name of Employee during an appointment in my office on Monday, May 9, 20XX, at 200 p.m.Should you need additional confirmation, please feel free to contact my office staff at (XXX) XXX-XXXX.Sincerely,Physicians Signature (hard copy letter)Physicians Typed Name, M.D. Expand Additional Steps May be Required You may need to follow up and document your absence in the timekeeping system, and request leave retroactively. In workplaces with stricter human resources (HR) policies, you may be on an absent without leave status until your leave request is submitted and approved. This can result in disciplinary actions by some employers if you do not follow all of their procedures. Its also a good idea to check a few days after submitting your note to make sure that HR logged your documentation, especially if your employer assigns an official status for workers who are absent without leave.